Office Administrator

Who We Are

ALLOX is a spin-off of the Centre for Genomic Regulation (CRG) and draws on the expertise and technology developed in the lab of Ben Lehner. The company was born out of the realisation that combining systematic mutagenesis, high-throughput phenotyping and biophysical modelling has the potential to revolutionise drug development but also transform biotechnology in general. We are currently incubating in the beautiful beachfront setting of the Barcelona Biomedical Research Park (PRBB), and our immediate goal is to identify allosteric switches in all proteins and then leverage this unprecedented resource to rapidly develop novel medicines to treat human diseases. Our long-term vision is to become a leader in programmable biology, building the next generation of tools to predict, design and engineer new protein functions. We believe in a future where humanity will be able to harness the power of biology to solve our most pressing issues. We are expanding our interdisciplinary team with highly motivated individuals who are excited by this bold vision, share our sense of urgency, but are not willing to compromise on integrity. At ALLOX the success of our revolutionary scientific approach is as important to us as our mission to create a healthy, honest and respectful culture, both internally and with our partners.

For additional information, please visit: https://www.allox.bio/

Who You Are

ALLOX is on the lookout for a dynamic and organised individual to join our team as Office Administrator. As a vital contributor to our administrative operations, you will be instrumental in overseeing procurement procedures, managing purchasing activities, creating proceedings, supervising document management, and upholding quality policies. Your role will extend to providing valuable support for leadership team agendas and serving as the primary contact for external service providers. This role will be in constant communication with the leadership, finance, and R&D management teams, making excellent organisational and communication skills indispensable. This unique opportunity offers a flexible working arrangement, primarily remote and part-time, making it ideal for a candidate looking to contribute to our growth and success as a company. If you are an organised, proactive, and adaptable professional, passionate about shaping the future of an emerging startup, don’t doubt it twice and apply!

What You’ll Do

• Provide administrative support to various teams, including scheduling meetings, managing calendars, and handling travel arrangements as well as assist in the preparation of reports, presentations, and other documents.
• Being responsible for the office management, overseeing day-to-day office operations, including maintaining office supplies, equipment, and facilities by coordinating with vendors.
• Assist in maintaining compliance with regulations and company policies and keep abreast of relevant regulations and implement necessary changes.
• Assist in budget management, expense tracking, and invoice processing and work with the finance team to ensure accurate financial records.
• Provide HR-related tasks support, such as onboarding new employees, maintaining personnel records, and coordinating company-wide events.
• Ensure confidentiality and security of sensitive information.
• Actively exemplify best practices and behaviours to foster a positive, productive, and inclusive working environment.
• Participate fully in the general duties of the company, contributing to its overall success.

Job & Technical Competencies Requirements

Essential:

• Bachelor’s or Master’s degree in Business Administration, Office Management, or a related field.
• Proven experience in office administration or a related role.
• Strong organisational and record-keeping skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and Google G-Suite office software.
• Familiarity with procurement processes and vendor management.
• Ability to multitask and prioritise tasks in a dynamic work environment.
• Knowledge of document management systems and quality policies.
• Fluent English.
• Fluent Spanish and/or Catalan.

Desirable:

• Previous experience in a similar administrative role within the biotechnology or health environment.
• Familiarity with accounting procedures.
• Experience in coordinating leadership team agendas and meetings.

Compensation & Benefits

To determine starting pay, we consider multiple job-related factors including a candidate’s skills, education and experience, the level at which they are actually hired, market demand, business needs, and internal parity. We may also adjust this range in the future based on market data.

This role is eligible for participation in our Annual Performance Bonus Plan (based on company goals by role level and annual company performance) and all employees are offered Equity, subject to the terms of those plans and associated policies.

In addition, ALLOX also provides our employees:

• 25 days annual leave (excluding public holidays)
• Paid parental leave
• Free snacks and regular team meals

Let’s make programmable biology a reality

The startup nature of ALLOX provides multiple growth opportunities into other areas of the company. As one of the early employees at ALLOX, your work will have a direct impact on the foundation of a groundbreaking new approach to biotechnology.